Apply Instructions:

Please apply directly to our website by going to https://hr.fiu.edu/careers/ , select "Prospective Employees" and reference job opening ID #527107 under "Search Jobs".

Job Summary

Supports the goals and objectives of the Office of the Controller by assisting with the day-today office operations. Serves as the initial point of contact for the department including responding to general inquiries and facilitating work processes. Demonstrates the professionalism need to handle sensitive and confidential matters.

• Maintains the overall function of the reception area of the Office of the Controller. Greets visitors, responds to all incoming calls and answers any routine inquiries.
• Provides administrative support for the Office of the Controller, including coordination of events and meetings.
• Manages internal and external correspondence and documents, including receiving and distribution of departmental mail.
• Maintains and updates the Office of the Controller departmental calendars.
• Serves as the secondary point of contact for the processing of travel requests and expense reimbursements.
• Serves as the point of contact for ordering, receiving, and maintaining commodity items/supplies and ensures departmental purchases, as well as University credit card purchases, are in compliance with established policies and procedures.
• Assists with the coordination and maintenance of the records retention process for the Office of the Controller in accordance with the University's records retention policy.
• Assists with special projects as assigned.

Minimum Qualifications

• High school diploma or GED and six (6) years of office or related experience coordinating functions of an office or department.

Desired Qualifications:

• Working knowledge of Microsoft Office Suite (Word, Excel, Powerpoint, Outlook).

Job Category

• Administrative

Advertised Salary

• $37,000-$45,000

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Working Conditions:

• Operating University Vehicles (all types)
• Required to spend 50% or more of time operating a computer

Pre-Employment Requirements

• Criminal Background Check
• Driver's License Check

Other Information:

• Ability to work flexible hours as needed.

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed in their present job for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed in their present job for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Disclosures

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job Type: Full-time

Pay: $37,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

COVID-19 considerations:
FIU's Covid-19 precautions are in line with State of Florida and CDC guidelines.

Work Location: One location

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