Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

The Administrative Coordinator is responsible for assisting the Administrator or Manager of assigned department. Management of day-to-day administrative and organizational details including quality assurance compliance. Duties include all aspects of meeting management; report and correspondence preparation, editing and circulation and other substantial communication tasks. Helps to ensure HIPAA compliance in medical record management if applicable to position, program quality assurance and compliance and budget monitoring. Other duties include coordinating support staff to meet deadlines and requirements of the above areas of responsibility.

Duties and Responsibilities:

• Assists in financial management of budgets, including preparation and reconciliation of purchase orders, check requests, and invoicing and payment.
• Oversees and assists in maintaining efficient office flow for Administrator or Manager, including meeting scheduling, preparation, note-taking and follow-up; and reporting for directors, project managers, affiliate clinical centers and partner clinic follow-up for responders outside the NYC metropolitan area.
• Assists in the development and maintenance of policies and procedures governing staff activities and priorities to provide efficiency, timeliness, accuracy, completeness and satisfaction.
• Assists in the development and maintenance of systems to route medical records efficiently ensuring patient confidentiality, if applicable to position and department.
• Maintains administrative systems for accurate, timely and standardized production and filing or meeting minutes, program reports, correspondence, and publications.
• Assesses, optimizes and implements administrative systems (space, utilities, information systems, equipment purchases, etc.).
• Inputs, formats and retrieves data from computer, including research required for reporting and publication, Internet retrievals and downloads.
• Places and answers telephone calls with thorough knowledge of entire program and most hospital systems, including all administrative, information, QA, patient tracking, recruiting and retention electronic systems, to be able to assist staff with all non-medical questions.
• Trains and assists new staff and volunteers in day to day activity.
• Maintains a cooperative working relationship with other departments and staff to facilitate projects and exchange of information.

Education:

• Bachelor's degree or equivalent combination of experience and education. i.e. HS/GED diploma plus seven years of experience.

Experience:

• 5 years related administrative or business experience required. Some supervisory experience preferred.

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity and inclusion are drivers for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together and participate actively as a leader within the Mount Sinai Health System by:

• Serving as the primary resource management representative of the Mount Sinai leadership teams, committees, etc., and acting as the primary executive leader interface between Mount Sinai and key executives from the health systems’ vendors and partners.
• Engaging with relevant thought leaders and policy-makers at the federal and state levels, and representing the Health System as assigned.
• Using a lens of equity in establishing and promoting policies and procedures and providing opportunities for all to thrive.
• Confronting racist, sexist or other inappropriate behavior and challenges exclusionary organizational practices and serving as a role model to promote anti-racist behaviors.
• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.

Explore more about this opportunity and how you can help us write a new chapter in our story!

Who We Are

Over 42,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai Morningside (formerly Mount Sinai St. Luke’s), and New York Eye and Ear Infirmary of Mount Sinai.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression.

EOE Minorities/Women/Disabled/Veterans

Compensation

The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $58661 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.