IAHD was founded in 1957 to provide compassionate support and services for individuals with developmental disabilities and their families. IAHD focuses on identifying each person's unique qualities and strengths, then finding ways of assisting them to build fulfilled lives. We are dedicated to seeing positive changes in the lives of those we help, which is why IAHD proudly attained accreditation by The Council on Quality and Leadership. This improves the quality of life for all through person-centered services and support, established upon 40 years of leadership and peer-reviewed research. IAHD strives to continually bring hope, joy, respect, and independence back into the lives of our clients.

Our Ideal Team Member:

If you are passionate about improving the lives of those entrusted in your care, we want you to be part of our team!

Working with us is a team effort designed to foster positive environments for our clients, team members, and all those who intersect within our care. We hire team-oriented individuals who bring with them not just kindness and empathy, but a sense of collaboration and accountability to create and maintain a positive and harmonious environment for all. Our teams are committed to creating a supportive and respectful atmosphere between coworkers where everyone's efforts contribute to providing top quality care with love, compassion and ongoing support. Join us in creating an atmosphere where each team member is empowered to provide the highest level of care possible. If this sounds like something, you'd be passionate about being part of, then we'd love to hear from you.

Essential Duties:

Will organize, manage, and perform an extensive array of clerical, administrative, and program support activities on behalf of the Chief Operating Officer and other senior leaders in IAHD. The Administrative Coordinator is the primary point of administrative and operational contact for internal and external communications. The Administrative Coordinator coordinates the provision of office and staff support services, and oversees and/or participates in the coordination, supervision, and completion of special projects and purchasing.

Responsibilities:

· Provides assistance to staff, managers, and senior level staff in operations

· Creates, prepares and delivers reports to various departments

· Organizes meetings and meeting schedules as needed

· Performs office duties, such as filing, answering phones, responding to emails, date entry and reporting

· Works with Accounting department to process invoices, make payments, track receipts

· Facilitates vendor purchasing, contracting and coordination

· Reconciles Credit Card and Expense reports

· Delegates Tasks and ensures that they are completed in accordance with existing policies and procedures

· Serves as a liaison with external institutions, other offices, staff, families and individuals

· Assists in the coordination, direction and fulfillment of special projects

· May supervise personal which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution.

Qualifications:

· Bachelor’s degree preferred with at least 3 years’ experience in the administrative support field or Associates Degree with at least 5 years’ experience in the administrative support field; or High School Diploma with at least 10 years’ experience in the administrative support field.

· Proficient with office productivity tools, such as Microsoft Office Suite

· Highly organized and able to create an organized and easy-to-follow system for others

· Ability to handle multiple tasks and duties simultaneously

· Independently motivated with the ability to take on tasks and duties without immediate direction

· Strong communication skills

· Creativity and strong problem-solving skills

· Basic math and an understanding of basic financial concepts

· Professional appearance and courteous manner

• Must Be Fully Vaccinated (COVID-19)

Benefits offered:

• Our Health Insurance package includes dental, vision, prescriptions, and gym reimbursement:

Family Plan Bi-weekly Deduction $60

Single Plan Bi-weekly Deduction $30

Our Additional Benefits

• Life insurance (paid for by the agency)
• Short term and Long-term disability (paid for by the agency)
• Aflac Voluntary Plans to (Employee paid)
• Choice Plan
• Accident Plan
• Short Term Disability
• Cancer and Critical Illness Plan
• Dental Supplement Plan
• Life Insurance (Whole/Term)
• 403B Retirement plan
• Pre-taxed commuter benefits
• Employee Assistance Program
• Tuition Reimbursement
• Our agency is a 501(C); meets PSLF eligibility requirements
• Employee discount programs (i.e. movies, travel, cell phones, etc.)
• Generous paid time off (vacation, sick, personal and holidays)

Great opportunity to grow in the best industry for impacting the life of others

An EOE m/f/d/v

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call

Ability to commute/relocate:

• Tarrytown, NY 10591: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Administrative Support: 3 years (Preferred)

Work Location: In person

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