R002508
Northwest Denver Campus

Position Type:
Staff

Scheduled Weekly Hours:
40

Requested Start Date for this Position:
03/15/2023 - 29 days to go

Campus Location:
Northwest Denver Campus

Full-time or Part-time:
Full time

Job Summary:
This position is the primary point of contact for all Auxiliary Services, Parking, Meal Plans, ID, and Event and Conference Services. This includes supporting the two assistant directors and the AVP of Auxiliary Services.

Working at Regis University
As Regis employees, we embrace our Jesuit Catholic values of respect, inclusion and equity, and welcome employees, faculty and students from all faiths and cultures. Together, we perform our duties in alignment with the mission of the University and seek dedicated individuals to contribute to and strengthen that mission and our service to students.

Take a moment to consider our Total Rewards package:

• A generous tuition benefit for employees, spouses, and dependents
• Paid Mission leave to give employees time to volunteer in the community
• Options for flexible work
• Additional time off each year when the University closes for Winter Break
• Medical, dental, and vision insurance

Special Instructions to Applicants:
Please submit a resume, cover letter and list of references with your application. Current employees, please submit an application and requested documents by logging into Workday. Click on the Career Worklet and access the internal site.

Major Duties and Responsibilities:

Essential:

1) Provide front-line customer service for Auxiliary Services (Parking, ID, Meal Plans, ID, Event and Conference services).

2) Manage and route phone calls appropriately.

3) Assists Aux Services AVP and Assistant directors with some essential administrative duties.

4) Provide assistance/information to campus and community partners.

5) Manage the Aux service email address and routes them to the appropriate person.

6) Assist Assistant directors with furniture replacement and parts.

7) Maintain inventory of classroom and conference spaces.

8) Assist the Auxiliary Services department as needed.

MINIMUM REQUIREMENTS:

Education:

High School Diploma or GED required. Bachelor's degree preferred.

Experience:

Demonstration of experience on administrative support experience.

Hands-on Experience with MS Office Suite

Demonstration of experience in a customer service field and experience in events.

Experience with 25live scheduling software and T2 preferred.

Demonstrate a track record of cultural sensitivity and collaborative settings.

The following skills, abilities and physical requirements can be performed with or without accommodation.

Skills:

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.

Speaking - Talking to others to convey information effectively.

Coordination - Adjusting actions in relation to others' actions.

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Decision Making - Making independent decisions daily, addressing the best way to handle specific tasks.

Communication and Collaboration - Collaborating with other support personnel and management on a regular basis.

Organizational Skills - Knowing how to prioritize tasks to stay organized.

Knowledge:

English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Mathematics - A working knowledge of quantitative skills and their application.

Abilities:

Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.

Written Comprehension - The ability to read and understand information and ideas presented in writing.

Oral Expression - The ability to communicate information and ideas in speaking so others will understand.

Speech Recognition - The ability to identify and understand the speech of another person.

Written Expression - The ability to communicate information and ideas in writing so others will understand.

Deductive Reasoning - The ability to apply general rules to specific problems to reach a logical conclusion.

Speech Clarity - The ability to speak clearly so others can understand you.

Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (including finding a relationship among seemingly unrelated events).

Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Fluency of Ideas - The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).

Diversity and Inclusion - Ability to create and maintain an atmosphere of inclusive excellence that celebrates our diverse backgrounds, beliefs, and perspectives.

Physical:

Hearing - The ability to focus on a single source of auditory (hearing) information in the presence of other distracting sounds and identify and understand the speech of another person.

Vision - The ability to see details of objects at a close range (within a few feet of the observer) and see details at a distance.

Mobility - The ability to travel easily between campuses or buildings within each campus.

WORKING CONDITIONS:

Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work.

To view our Benefits Guide use either the link or the web address below.

Benefits Guide - Fiscal Year 22-23 or

https://www.regis.edu/_documents/about/offices-and-services/human-resources/regis-university-employee-benefits-guide.pdf

Pay Rate:
$18.00 - $20.19 / hour commensurate with qualifications

To apply, visit https://regis.wd5.myworkdayjobs.com/en-US/RegisUniversity/job/Northwest-Denver-Campus/Administrative-Coordinator_R002508 .

Since 1877, Regis University has been using our Jesuit background to provide an education for men and women of all ages and faiths and is accredited by the Higher Learning Commission: A Commission of the North Central Association of Colleges and Schools. Inspired by St. Ignatius Loyola, the mission of Regis University is to educate men and women of all ages to make a positive impact in a rapidly-changing global society. We encourage our students to seek truth, live purposeful lives, and continually examine and attempt to answer the question: "How ought we to live?" Regis University's Northwest Campus is the main campus and administrative hub, located in Denver, Colorado. Regis University has three additional campuses in Colorado Springs, Colorado, Thornton, Colorado and the Denver Tech Center, as well as distance learning initiatives.

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