Administrative Coordinator Job at Pacific Northwest National Laboratory
Overview:
Rockstar Rewards:
Click Here For Rockstar Rewards Responsibilities:
Job duties and expectations include, but are not limited to:
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs. Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity:
Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov. Drug Free Workplace:
If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.
The Environmental Molecular Sciences Division (EMSD) is seeking an Administrative Coordinator to support a large and diverse technical group. The successful candidate will report directly to the Group Leader of the Environmental Transformations and Interactions Group. The incumbent will provide support to two team leads and their staff, consisting of scientists, post docs and student interns, working closely with other administrative coordinators and project coordinators. The incumbent will also provide 25% support to the EMSL User Support Office during the proposal call cycles. In addition, this position works closely with the EMSD division office administrator and management team.
Rockstar Rewards:
Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
- Research Associates excluded.
**Once eligibility requirements are met.
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Performs administrative and office support activities. Duties may include managing schedules, emails, and travel, fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. More specific duties depending on discipline may also include development of required documentation and fielding questions from internal or external stakeholders.
Job duties and expectations include, but are not limited to:
- Act independently and with maturity of judgment and confidentiality to analyze communications and situational events and take appropriate actions to pass information to other authority levels, both internally and externally, consistent with expectations.
- Perform general administrative functions such as management and schedule of calendars; provide professional, consistent and reliable telephone coverage to assure clients and prospective clients receive human engagement and timely responses; and track key deliverables.
- Create and maintain a strong network and establish positive working relationships within the EMSD administrative team as well as throughout the directorate and laboratory.
- Make foreign and domestic travel arrangements, including managing frequent in-travel disruptions; troubleshoot and coordinate with the in-house travel representatives; and process travel-related expense reports.
- Coordinate with key staff and other departments to host foreign and domestic visitors.
- Develop and/or format agendas, correspondence, presentations and other documents.
- Schedule and help with set-up/clean-up for meetings/seminars.
- Update, maintain and track publications and other product in PNNL’s Information Release system.
- Maintain and manage P-Card, eProcurement, and B2B purchases.
- Perform administrative and office support activities.
- Additional duties may include receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.
- More specific duties depending on discipline may also include development of required documentation and fielding questions from internal or external stakeholders.
Minimum Qualifications:
- High school diploma/GED and 6 years of relevant experience in an administrative environment -OR-
- AA degree or higher and 4 years of relevant experience in an administrative environment
- Experience in planning meetings and coordinating travel
Preferred Qualifications:
- Must have the ability to adjust and adapt as needed in an ever-changing work environment.
- Maintains a broad working knowledge of a wide variety of activities conducted by separate functions.
- Must understand office support functions and possess the ability to effectively apply policies/procedures.
- Must be able to identify potential administrative problems/areas for continuous improvement, recommend solutions and assist with directing implementation.
- Must possess experience exercising a high degree of sensitivity and confidentiality when dealing with business and personnel information, events and activities.
Not applicable
Additional Information:
Not applicable
Testing Designated Position (TDP):
This is not a Testing Designated Position (TDP)
About PNNL:
Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.
Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.
Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov.
PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.
If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.
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