Robotics & Digital Solutions, part of Ethicon, Inc., is recruiting for an Administrative Assistant, Robotics R&D. This position is located in Santa Clara, CA.

Robotics & Digital Solutions is part of Ethicon, Inc., a global leader in surgery with products and solutions found in almost every operating room around the world. Ethicon has made significant contributions to surgery for more than 100 years from creating the first sutures, to revolutionizing surgery with minimally invasive procedures. Our continuing dedication to Shape the Future of Surgery is built on our commitment to help address the world's most pressing health care issues and improve and save more lives. Through Ethicon's surgical technologies and solutions including robotics, digital solutions, sutures, staplers, energy devices, trocars and hemostats and our commitment to treat serious medical conditions like obesity and cancer worldwide, we deliver innovation to make a life-changing impact.

This position will provide outstanding administrative support and assistance to the Global Head of Robotics Research and Development. The Administrative Assistant will directly support the Global Head of Robotics R&D and the broader Robotics R&D leadership team.

Key Responsibilities

• Responsible for calendar management and coordinating schedules
• Be the face of the Robotics R&D LT when hosting team meetings or visitors while they are onsite
• Assist in the preparation of high caliber presentation material for senior leadership updates and review meetings
• Manage special projects as needed
• Coordinate complex and fluid schedules and travel arrangements
• Submit and reconcile expense reports in Concur
• Attend meetings and record/distribute action items
• Plan and schedule meetings, presentations, and other office related events to maintain and build team culture
• Coordinate conference room scheduling and catering for larger meetings as needed
• Actively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff
• Achieve results in the absence of day-to-day mentorship
• Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems
• Maintain office environment and serving as single point of contact for facilities

Qualifications

Required

• A minimum of a High School diploma or equivalent
• A minimum of 4 years of administrative assistant experience, preferably supporting high level executives
• Global calendaring experience in a complex matrix environment understanding time zone impacts to meetings and travel schedules
• Excellent time management skills including the ability to multi-task and effectively prioritize work
• Attention to detail and problem-solving skills
• Technology savvy: Experience with MS office (including Excel), Concur, Amex Travel, Summit, Teams, Zoom
• Experience with expenses reports
• Supporting visitors and organizing site visits
• Strong verbal, written communication, and interpersonal skills
• Flexibility to adjust to changing business environments
• Display business and emotional intelligence
• Accountability
• Ability to anticipate needs and be proactive
• Strong leadership, interpersonal, collaboration, analytical and problem-solving.
• Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises

Preferred:

• Experience supporting a large and complex organization
• Experience with software-based platforms, remote communications platforms, and IT
• Prior experience leading large organization administratively
• Ability to innovatively lead a large organization in planning for large meetings

For U.S. applicants, in accordance with applicable disclosure requirements, the anticipated base pay range for this position is $54,050 to $87,287.

The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/ performance year. Bonuses are awarded at the Company’s discretion on an individual basis.

Employees may be eligible to participate in Company employee benefit programs such as health insurance, savings plan, pension plan, disability plan, long-term incentive, vacation pay, sick time, holiday pay, and work, personal and family time off in accordance with the terms of the applicable plans. Additional information can be found through the link below.

For additional general information on company benefits, please go to:

• https://www.careers.jnj.com/employee-benefits

At Johnson & Johnson, we’re on a mission to change the trajectory of health for humanity. That starts by creating the world’s healthiest workforce. Through cutting-edge programs and policies, we empower the physical, mental, emotional and financial health of our employees and the ones they love. As such, depending on location and subject to local legislation, candidates offered employment may be required to show proof of COVID-19 vaccination or, in certain countries, secure an approved accommodation prior to the commencement of employment to support the well-being of our employees, their families and the communities in which we live and work. If you are invited to interview for the position, your recruiter will advise on the vaccine requirement status in your geographic location.

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com .]