Administrative Assistant NJ Job at Goodwill Industries Of Greater New York
Goodwill Industries of Greater New York and Northern New Jersey, Inc.
Job Description Form
Position Title Administrative Assistant Location: 982 Broad Street Newark, NJ
Reports To: AVP NJ Missions Cost Center: 2724
Salary: $20.00 per hour, Part-Time Non-Benefited
General Purpose:
The Administrative Assistant will provide clerical and customer service support to programs in NJ. The team member will greet and provide exceptional customer service to all potential and existing clients. The Administrative Assistant will employ a person-centered approach with a focus on quality in a high volume, fast-paced environment. In addition to these functions, the role will ensure supplies are inventoried and ordered, payroll is tracked and submitted, and maintenance of client records and files are consistent with contract and leadership expectations.
Essential Functions:
- Provide a high level of customer service to all potential and incoming clients and stakeholders
- Ensure administrative functions related to the programs and sites are organized and completed in a timely manner.
- Provide program information to new and existing clients
- Maintain all administrative records to ensure that contract and performance needs are met
- Support in gathering document collection and tracking
Assist with GW Janitorial Administrative duties, requisitions etc.
- Review client files with auditing tools
- Answer all incoming calls and handle phone system at front desk
- Greet all visitors/guests and inform staff of guest/visitors in lobby
- Keep track of offices supplies of Newark Mission Programs
- Ability to multi-task and ensure office is professional during business hours
- Provide administrative support including mailing, spreadsheets, database applications, PowerPoint presentation and internet research
- Special projects assigned by AVP or SVP
- Ability to work independently as well as part of a team
- Responsible for mail distribution, correspondence, filing, and follow-up
- Document NJ site meeting/training minutes
- Ensure all licensure, certificates are updated and/or incompliance as required
Qualifications/Basic Job Requirements:
- High School diploma or equivalent required
- 1-3 years experience as an Administrative Assistant
- Strong customer service skills Person Centered Approach
- Highly organized and detail-oriented
- Proficient in Microsoft Office Suite
- Strong verbal and written communication skills
- Superior time management skills, including the ability to multi-task and function efficiently with time bound objectives and goals
- Willing to learn new computer applications
- Exercise discretion, judgement, and confidentiality
- Ability to communicate with all levels of employees.
Scope of Responsibility & Positions Supervised:
- N/A
Special Working Conditions:
N/A
Approvals:
Direct Supervisor/Manager: _________________________ Date: ____________
SVP: ____________________________________________ Date: ____________
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