Administrative Assistant - GCM Job at TPC Network
Home of the largest-attended tournament in the world, the fan-favorite Waste Management Phoenix Open, TPC Scottsdale is a masterful blend of challenge and playability – compelling the sport’s top players and recreational golfers alike. Set in the rugged Sonoran Desert and surrounded by the stunning McDowell Mountains, TPC Scottsdale boasts two championship courses for players to enjoy – the world famous Stadium Course and the stunning Champions Course. As Arizona’s only PGA TOUR property, you'll experience the standards of quality and service normally reserved for the TOUR professionals.
Tee up your career as a part of our team with the TPC Network!
QUALIFICATIONS
Qualifications for this position are a high school diploma or equivalent education. Thorough knowledge of general business administration practices as would be acquired through two to three years of similar experience in progressively responsible positions. Previous human resources and accounting experience desired.
RESPONSIBILITIES/DUTIES
Administrative Functions:
- Ensure that all employees, vendors and guests are greeted and welcomed in a professional and courteous manner.
- Provide administrative support to the Agronomy team which includes:
- Drafting and typing correspondence, special reports, presentations, and Statements of Work (SOW’s).
- Answering phones and providing information to callers
- Proficiency with Microsoft Office applications including Excel
- Receive, code, log and submit for payment for all invoices for the department.
- Responsible for reviewing/reconciling all month end budget reports (Variance and General Ledger). This includes a monthly phone call with Accounting Director to review errors and/or corrections.
- Enter yearly budget in Adaptive Planning system.
- Order and track uniform rentals.
- Order office supplies.
- Review and reconcile company credit card purchases using Concur.
- Distrubute departmental mail as necessary.
- Work accurately with frequent interruptions
- Self-starter who brings new ideas and an upbeat, enjoyable attitude to the office daily
Employee Related Functions:
- Act as a liaison between Agronomy Department and Talent & Culture at PGA TOUR Headquarters.
- Handle confidential and non-routine information. Be thoroughly versed in company policies, procedures, training programs and benefits and be able to communicate accurate information to employees.
- Process payroll and employee documents for all employees of the Agronomy Dept.
- Maintain records in accordance to retention policies.
- Be knowledgeable of the Fair Labor Standards Act, Federal Wage and Hours Laws and other employee/payroll laws that may have an impact on club operations.
- Participate in recruitment effort for employees; help coordinate the use of temporary employees, administers pre-employment assessments, background checks, pre-employment drug screening, conducts reference checks and onboards new staff ensuring all new hire documents are completed.
- Conducts new employee orientations and ensures all employees complete company mandated training programs.
- Point of Contact for department interns – set up with housing, uniforms and completing onboarding process.
- Coordinate Workers' Compensation and general accident reports and related follow-up.
- WM Phoenix Open Volunteer Coordinator for Agronomy: This responsibility includes ordering uniforms, organizing daily catering for 150 people for the week of the tournament, organizing housing & transportation of 50+ volunteers, track and collect sponsorship money.
- Special projects or other duties as assigned.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
This job operates in a professional office environment and routinely uses standard office equipment. While performing the duties of this job, the employee is regularly required to stand; walk; sit; kneel; use hands to handle or feel; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception, color vision, distance and peripheral vision, and ability to adjust focus.
An essential function of the job is to be able to comply with all applicable federal, state and local safety and health regulations that would apply to this job.
This job description reflects the assignment of essential functions and may be modified as needed; it does not proscribe or restrict the tasks that may be assigned. The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job.
Travel
- Travel is not expected for this position
Work Schedule Expectations
- This position typically requires working standard business hours Monday through Friday with occasional weekends
Supervisory Responsibility
- This position has no direct supervisory responsibilities
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