THE POSITION

The Department of Community Corrections is now seeking a talented individual to join our team as an Administrative Assistant. In this role, you will provide a wide range of duties that will require confidentiality, problem solving, and multi-tasking skills. Acting as the primary administrative support for the Community Corrections Director and Senior Management, you will be tasked with:

• 
  Maintaining the Director's calendar
• Providing administrative support for the Oregon Association of Community Corrections Directors
• Coordinating meetings, assisting in meeting setup, taking notes, and transcribing minutes and summaries
• Acting as backup for team members performing cash handling duties
• Researching and responding to requests for information and complaints from officials, customers, and the public
• Reviewing and editing department agenda items for the County Board of Commissioners
• Preparing travel and training requests; making travel and other arrangements for business lunches and conferences, and compiling expense reports
• Establishing department administrative practices, procedures, and processes

Our Ideal Candidate will be a highly independent self-starter with a track record for process improvement. They will have experience working in a fast-paced and quickly changing administrative environment and be able to effectively multitask and prioritize competing duties. In addition, they will have experience providing top notch administrative support, tracking, research, organization, and problem solving. Although not needed to be successful in this role, knowledge of public safety systems (CJIS, LEDs, etc.) would be helpful.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all the hiring criteria described above.

Washington County organizes its positions into classifications. Classification descriptions are typically written broadly. To review the required knowledge, skills and abilities for this classification

MINIMUM QUALIFICATIONS

Education and Experience:

• 
  Graduation from high school or possession of a G.E.D. equivalent; AND
• Five (5) or more years of progressively responsible administrative experience related to office management or a major administrative function for a department or division.
• Possession of an Associate degree or Professional Certification in business administration, public administration, or related field may substitute for two (2) years of required work experience.

Additional department specific requirements:

• Must pass a comprehensive background investigation.
• Ability to become LEDs (Law Enforcement Data Systems) certified.
• Ability to become notary certified.

SUPPLEMENTAL INFORMATION

Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses if applicable.

Next Steps:

• Apply today! Instead of submitting a resume, we ask that you complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Law.
• MQ Review: Human Resources will screen applications for MQs beginning the week after the posting closes.
• Panel Interview(s): The top 6 – 8 candidates will be invited to participate in a panel interview.
• Conditional Offer: Human Resources will extend a conditional offer to our top candidate. Successful completion of a background check is required to be appointed to the position.
• Start Date: A start date will be determined after all conditions of employment have been met.

Our Commitment to You: Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.

Status of Your Application:
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" from email notifications from NEOGOV it will impact our ability to communicate with you about job postings.

Veterans' Preference:
If you are a Veteran and would like to be considered for a Veterans' Preference for this recruitment,

Accommodation under the Americans with Disabilities Act:
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail at: careers@washingtoncountyor.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Questions (?) Regarding This Recruitment
Elle Krueger, Talent Acquisition Business Partner
Elle_Krueger@washingtoncountyor.gov

Additional Resources:

• New to GovernmentJobs.com? Visit https://www.governmentjobs.com/home/applicationguide for a comprehensive, step-by-step guide on the application process.
• For technical support, contact Government Jobs' Live Application Support at 855-524-5627.

This is a non-represented position and is not covered by a collective bargaining agreement.

Regular and limited duration full-time employees working 30 hours or more per week and job share employees are eligible for benefits beginning on the first of the month following employment. Job share employees are responsible for 50% of the premium. Part-time regular, variable hour, and temporary positions are not eligible for medical, dental, and vision benefits.

Check Out Our Award-Winning Benefits & Wellness Program!
Washington County values your dedication to lead the future of our community through public service. Our total compensation package, which is comprised of more than just your annual salary, was built to show our commitment to the physical and financial health and wellbeing of you and your family. Your total compensation package includes a comprehensive benefits program with medical, dental, and vision coverage at up to 95% employer paid! Other benefits you’ll enjoy as part of your total compensation package include:

• Paid Time Off - 11 paid holidays including one floating holiday, 12 vacation days for new employees (accrual rates increase based on length of service), AND up to 96 hours of sick leave per year (unused sick leave accumulates from year to year without limit to provide pay and security if needed).
• Wellness Program - Washington County has been named one of Oregon’s Healthiest Employers by the Portland Business Journal for the past 7 years. We are proud to receive this award and will continue to make your health and wellbeing a priority by providing resources and support to help you and your family live and work well. Resources include smoking cessation, weight management, and stress management classes (online or telephonic with a personal health coach); discounts on gym memberships, fitness activities, and sports tickets; and Health & Wellness events and onsite flu shot clinics.
• Alternative Care Coverage
• Health Care and Dependent Care Flexible Spending Accounts (FSAs)
• Employee Assistance Program (EAP)
• Life and Disability Insurance (both County-provided and voluntary)
• Oregon Public Employees Retirement System (PERS)
• 457b Deferred Compensation Plan
• Emergency Travel Assistance
• TriMet Hop Card at no cost to the employee
• Bike lockers and repair stations
• A charitable giving program
• Oregon College Savings Plan