Administrative Assistant Job at Woodard & Curran
Woodard & Curran is a national engineering, science, and operations firm with a simple vision for clean water, a safe environment, healthy communities, and happy people. As an employee-owned company, we strive to cultivate diverse teams and encourage collaboration in an equitable and inclusive culture. We seek talented individuals from all backgrounds to help us address a broad range of water and environmental issues. We prioritize our people, offering opportunities for professional growth, ownership, and flexibility. That’s how we make a difference to our clients, people, and planet.
What will you be doing at Woodard & Curran?
The Administrative Assistant will provide highly responsible administrative and office assistance to ensure smooth and effective operations; represent the Commission to the public and provide professional courteous customer service. In this role, you will schedule and coordinate meetings and appointments, research and compile dates for reports and studies, compose and/or prepare routine and confidential reports and correspondence.
Responsibilities include:
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Evaluates office operations and makes recommendations for changes to maintain office productivity and efficiency.
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Assists manager in planning and implementing various department programs, activities, and services as assigned.
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Coordinates with field crew, foremen and supervisors to ensure accuracy details for service requests and work orders via Lucity CMMS.
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Maintain water meter data, routes, and loading data into Edmunds.
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Requests utility locate services through SC811 prior to dig repairs.
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Handles, records and deposits, accounts payable, and PO’s.
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Records customer payments, complaints, and other information.
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Maintains and monitors backflow testing program using Lucity CMMS.
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Assist with Lead and Copper sampling.
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Monitors SCADA system and provides open communication with technicians on alarms.
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Provide necessary maps for water and sewer locates for technicians, contractors, and vendors.
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Accepts fees for new water and sewer service.
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Maintain an inventory of office supplies.
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Coordinate meetings and scheduling work orders.
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Research and update vacant lot accounts in SIUC service area.
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Maintains Petty Cash.
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Performs other related duties as required.
What you need to Succeed:
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A positive and motivated attitude!
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Any combination of training and experience which will indicate possession of the skills, knowledge and abilities listed above.
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Experience providing administrative support for utilities is preferred.
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High school graduate or equivalent preferred with ability to carry out required tasks.
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Must have a valid State of South Carolina Driver License.
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Proficiency in Microsoft Office (Word (intermediate), Excel, PowerPoint, and Outlook).
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Experience in utilizing CMMS (Computerized maintenance management systems) a plus.
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Excellent verbal, written and interpersonal skills.
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Ability to establish and maintain effective working relationships with employees and the public.
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Ability to work under pressure with competing demands.
Woodard & Curran offers a generous compensation and benefits package to include retirement, generous paid time off, holidays, medical & dental insurance, flexible spending account, career growth, and more!
Equal Employment Opportunity and Affirmative Action Statement
Woodard & Curran is an equal opportunity employer. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Diversity, Equity, and Inclusion
We value diversity, equity and inclusion and encourage individuals from all backgrounds to apply. Woodard & Curran believes that diverse teams working together in an equitable, inclusive culture provides the right environment for employees to thrive, our clients to benefit, and our business to prosper over the long run. Our success is tied to a culture that embraces our differences and creates an environment where everyone can bring their whole, authentic selves to work. When employees are supported to reach their full potential, we can provide our clients with the most innovative, sound, and cost-effective solutions.
The salary ranges given below are a national average only and may be different for this role based on specific collective bargaining agreements or contract requirements.
Please reference this project specific pay range instead. In addition, for facilities that are unionized and receive benefits through the union, the benefits may differ from what is listed.
Project Specific Pay Range: $22.00 - $26.00/hour, depending on qualifications.
Compensation
Pay:
This position’s anticipated pay range is provided below; final exempt salary or non-exempt hourly pay will be dependent on experience level as well as considering a % based geographic differential based on where the final candidate will be working. Geographic differentials are used to recognize and reflect cost of labor differences between geographic markets.
Annual Incentive Bonus Opportunity:
Eligible positions may receive an annual cash bonus based on the role’s organizational level, and is represented as a percentage range of eligible earnings**
Pay Range
$13.73 - $28.32
Benefits & Wellbeing
Retirement Savings:
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401(k) or Roth: Company will match equal to 100% of the first 3% of salary contributed, All employees are eligible to participate in the 401(k) plan and 100% vested in the value of own contributions and any employer matching contributions.
Time away from work:
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Vacation time is provided to full and part-time regular employees. Vacation is accrued, based on number of hours worked per week as well as prior years of experience.
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Woodard & Curran offers paid sick time to eligible employees who are absent due to their own non-work related, illness, injury, or medical procedure.
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Woodard & Curran provides up to 80 hours of Paid Parental Leave for bonding in a 12-month period.
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Company-paid disability insurance from Sun Life to assist with replacing a portion of your income in the event of non-job-related illness or injury. Eligible employees are automatically enrolled and eligible immediately.
Coverage and support for your needs and wellbeing:
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Personal and Family health: Company offers three medical plan options based on geography; plus HSA and FSA plans are available based on eligibility, additional options include vision, dental and vision plans.
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Company provides basic employee group life insurance and AD&D benefits, additional voluntary life and AD&D coverage is available through Sun Life.
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WayForward powered by Dario: EAP Program combined with personalized mental health and wellbeing coaching.
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LiveWell wellbeing: credit incentive is available, up to $600 annually – nutrition and fitness, and access to the Virgin Pulse wellness platform.
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Education: Tuition assistance offers eligible employees up to 100% reimbursement of tuition, books and fees up to $5250 per year, for courses related to the employee’s job or planned career development.
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