Job Title: Administrative Assistant II
Location: Bensenville, IL 60106
Duration: 3 months on Contract
Shift Time: 08:00am to 5:00pm
Work Days: Monday to Friday

Description/Comment:
Job Summary
The Administrative Assistant II provides complex administrative and clerical support. The ideal candidate will have one to two years or more experience in a fast-paced office environment. The candidate will have an understanding of general office procedures, ability to communicate effectively, solve intermediate level problems, assist with basic research, respond to department inquiries (including communication with external customers), assist with the development and administration of various departmental programs and reports, as well as perform administrative and office support activities for multiple managers and/or department.

Job Duties -
Some Examples of the job duties may include:
Planning and coordinating meeting arrangements including travel and lodging.
Calendar management of meetings and details for events and/or meetings for managers and/or for department.
Making arrangements for presentation materials and equipment and ensuring all event arrangements are handled.
Composing and producing documents, maintaining relevant databases and related records.
Updating and maintaining departmental websites.
Researching, analyzing and summarizing data for reports independently.
Assisting with department budget, process expense reports, organize and maintain department filing systems and other records.
Answering phones; route callers, take messages, respond to inquiries; greet visitors; request and provide routine information as well as handles walk-in inquiries.
Communicating effectively, screening and prioritizing incoming calls.
Ordering supplies and equipment; making requests for repairs and services; monitoring and updating inventory, budget and account records.
Problem solving routine problems and communications where the response is based on existing procedures;
Responding to inquiries on departmental policies/ procedures. May have to research information to resolve problems or issues.
Typing and proofreading documents produced by others.
Creating, maintaining and collecting data for standard reports charts, graphs, spreadsheets and databases.
Being exposed to confidential information and handling confidential matters.

Job Requirements
High School Education or equivalent preferred.
Minimum of one to two years of administrative support experience preferred.
Intermediate Microsoft Office skill level or better in Word, Excel, and PowerPoint.
Internet search skills as relevant to the position and knowledgeable with using computer applications.
Standard report generation; office administrative practices and procedures.
Skilled with meeting critical deadlines and good time management skills preferred.
Strong analytical, problem solving, basic research, and time management skills
Requires very good verbal and written communication and listening skills.
Ability to deal successfully with the public in person and over the telephone.
Flexible and willing to assist with coverage in other departments during fluctuations in volume, vacation coverage or leave of absence coverage and as required by business need and management team
Demonstrated ability to handle multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail preferred.
Friendly and professional demeanor and initiative to seek improvements to processes preferred.
Good organization, discretion and independent judgment skills and ability to understand policies and procedures preferred.

Additional Job Details:
Ocean Import and \or export ocean Transporation processes required

Job Type: Contract

Salary: $18.36 per hour

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Bensenville, IL 60106: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Any planned vacation for next 3 months ?
• Any offers or interviews in pipeline ?

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

Please Note :
blog.nvalabs.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blog.nvalabs.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.