blog.nvalabs.org

Administrative Assistant Job at University of Alaska

University of Alaska Anchorage, AK 99508

Job Information

  • Date Posted
    2024-07-05
  • Location
    Anchorage, AK 99508
  • Job Title
    Administrative Assistant
  • Gender
    Both
  • Job Number:523819
  • Classification:Fiscal Technician 4
  • Grade:Grade 78
  • Work type:On Campus, Staff Part-time
  • Administrative Unit:University of Alaska Fairbanks
  • School/Business unit:UAF Alaska Sea Grant and MAP
  • Location:Anchorage
  • Categories: Administrative/Personnel, Recreation/Event, Business/Accounting/Finance, Office/Clerical

Position Summary:

Alaska Sea Grant is seeking a half-time administrative assistant for our downtown Anchorage office. This position will perform general office management duties for our Anchorage office as well as procurement, fiscal administration, and event planning support.

Duties:

1-50Procurement: Serves as departmental Procard coordinator and provides training to staff and faculty on rules and regulations for program. Duties include purchasing items for faculty and staff on the departmental card, monitoring receipts, advising other employees on allowable purchases, maintaining departmental logs and monitoring monthly Procard statements. Reconcile credit card statements and allocate the default purchase account to appropriate accounting categories. Make adjustments to budget accounts according to established UA procedures by completing journal vouchers as needed.Essential
2-30Fiscal Administration: Maintain familiarity with grants and restricted fund management in regards to purchasing. Perform due diligence and work with faculty/staff on issuing rental space agreements, catering contracts and unauthorized purchases. Prepare invoices, requisitions, honorariums, employee reimbursements, deposits and purchase requests.Essential
3-10Office and Meeting Coordination: Coordinate Anchorage-based office space, meetings and special events and make arrangements including room reservations, agenda, background info, participant invitation and RSVP, nametags, supplies, parking and food. Coordinate the use of facilities, services and equipment. Work in close collaboration with the Alaska Sea Grant event coordinator and program administrator.Essential
4-10Human Resources and Fellowship Administration: Prepare Draft fellowship award letters. Gather required paperwork (w9s, photo releases, direct deposits, memo of agreements). Enter direct pay encumbrances in Banner. Submit packet request to Accounts Payable. Support timesheet reporting, creating and updating spreadsheets for tracking and reporting purposes. Assist with coordination of hiring/recruitment activities and effort certification.Essential

Alaska Sea Grant is seeking a half-time administrative assistant for our downtown Anchorage office. This position will perform general office management duties for our Anchorage office as well as procurement, budgeting, and event planning support.

Knowledge, Skills, Abilities:


  • Demonstrated ability to organize and prioritize fiscal management responsibilities.
  • Solid knowledge of accounting practices and experience with electronic fiscal software used in a university setting, including spreadsheets, data management systems, Banner, etc.
  • Ability to coordinate all aspects of event planning.
  • Ability to analyze situations and solve problems independently.
  • Ability to communicate effectively.
  • Ability to maintain confidentiality.
  • Ability to establish and maintain files and recordkeeping systems.

Typical Experience:
Three years progressively responsible office/administrative experience, or an equivalent combination of training and experience.

Required Education or Training:

High School graduation and three years office/administrative experience or an equivalent combination of training and experience.



Salary Information:

This is a part-time, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 78, based on education and experience.



Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

Applications will be accepted for review on March 31, to ensure consideration, please apply by 11:55 PM, Alaska Standard Time on 3/30/23.


At this time, all university employees are strongly encouraged to vaccinate themselves against the COVID-19 virus. While the federal government is not actively enforcing its COVID-19 vaccine mandates, including its mandate requiring vaccination of federal contractor employees, UAF remains contractually obligated as a federal contractor to comply with those requirements should federal enforcement efforts recommence. As a result, UAF may adjust its vaccination requirements for covered UAF employees (currently Troth Yeddha’ campus and employees working in connection with certain federal contracts) at any time in the future, as needed, in order to comply with its contractual obligations.

  • To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Julie Parshall and Alaska Sea Grant jcparshall@alaska.edu or (907) 474-7014.

Advertised: 20 Feb 2023 Alaskan Standard Time
Applications close: 31 Mar 2023 Alaskan Daylight Time




Please Note :
blog.nvalabs.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blog.nvalabs.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
Top Jobs

Related Jobs