Position: Senior Administrative Assistant/Executive Assistant

Department: Administration

Reports To: Chief Clinical Officer/CEO

Job Summary: Responsible for providing high-level administrative support to the Chief Clinical Officer / Chief Executive Officer (CCO/CEO), President, and other assigned senior leadership staff at THIRA Health. Exercise independent judgement, handles sensitive issues with discretion, and utilizes critical thinking and problem-solving skills on a routine basis.

Essential Job Duties:

• Serves as the key point of contact to the executive team for employees, patients, consultants and external contacts
• Manages executive calendars, schedules and confirms meetings, and creates agendas as required
• Creates, formats, edits, standardizes and maintains document templates; ensures consistent application across the organization
• Manages task lists and priorities; ensures timely completion of delegated assignments
• Reviews incoming communication/memos assigned to senior staff; summarizes and/or distributes priority, time-sensitive and confidential contents to appropriate staff
• Responds to routine requests and documents on behalf of executives
• Maintains OneDrive file structure, post documents to SharePoint, and manages version control
• Archives superseded documents, ensure proper disposal of proprietary or confidential documents
• Creates and distribute internal communications
• Gathers status updates and project reports across entity on behalf of executives; implement and maintain tracking systems, generate reports and metrics
• Monitors MS TEAMs and responds to routine inquiries on behalf of executives; escalates incoming posts as needed
• Manages Executive meeting agendas; takes notes and distributes minutes
• Arranges travel and accommodations; makes and confirms reservations, reviews and approves invoices
• Enters executives’ expenses in accounting expense software
• All other coverage, duties and special projects as assigned

Qualifications:

• Associate’s degree in Healthcare Administration, Psychology, Business, Public Health, or related field preferred
• Prior experience as an Executive Assistant, Administrative Assistant or related providing individual and/or team administrative support required
• Must possess strong computer literacy and working knowledge of Microsoft Office applications, as well as working knowledge of OneDrive/Sharepoint, PandaDoc and Adobe Sign

Benefits:

• 100% employer-sponsored comprehensive healthcare benefits package; inclusive of Medical, Dental, Vision, & Employee Assistance Program (EAP)
• Generous allotment of Paid Time Off; inclusive of annual Professional Paid Time Off (PPTO) & CEU/CME dollar allotment reimbursement for (most) clinical staff
• 401(k) retirement savings plan with company match

Please be sure to add notifications@app.bamboohr.com to your contact list to ensure delivery of all correspondence from us.

THIRA Health is an equal opportunity employer dedicated to ensuring that every employee has the right to work in an environment that is free from all forms of unlawful discrimination