About The Villages Health

The Villages Health is a patient-centered primary care driven, multi-specialty medical group with over 600 team members. Our unique care model gives us both the time and resources to truly care for our patients, along with a company culture that supports a healthy work-life balance for our team members. Our purpose, mission and vision is to empower Villagers and the surrounding communities to live out their dreams by keeping them healthy and healing them quickly. Together, we are changing the way healthcare is delivered and are making a positive difference in the lives of our patients and the communities we serve. In doing so, The Villages Health is creating America’s Healthiest Hometown.

Our Full-time Benefits

Medical, Dental & Vision Insurance | Matching HSA & 401k | PTO & Paid Holidays | The Villages Charter School Eligibility | & much more!

Hiring Events

Please bring your resume and join us:

• Friday, April 21st from 10:30 AM to 1:30 PM at Lake Deaton Care Center (779 Kristine Way, The Villages, FL 32163) – RSVPs are encouraged through Eventbrite at http://bit.ly/3HPkxT2
• Thursday, April 27th from 2:00 PM to 4:00 PM at Colony Grove Care Center (280 Farner Place, The Villages, FL 32163) – RSVPs are encouraged through Eventbrite at http://bit.ly/3lvXa9C

Responsibilities:

Within the spirit of "Making People's Dreams Come True," provide administrative support to ensure efficient operation of the office. Support both leadership and staff through a variety of tasks related to communication and organization. Candidates should be multi-taskers with excellent communication skills, one who has a polite and professional demeanor while assisting both management and visitors via in person, on the phone or e-mail. Candidates should be prepared and responsive, willing to meet each challenge directly and have a genuine desire to meet the needs of others.

Previous administration or office experience required:

• Proficient in MS Office and Teams, including scheduling virtual events and meetings
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent verbal and written communication skills
• Strong organizational and planning skills
• Skills in various office equipment including personal computer, fax, copier, projectors, multi-line phone systems, etc.
• Skills in working with internet browsers

General Duties:

• Answer and direct phone calls to appropriate person or department.
• Organize and schedule meetings and appointments.
• Maintain contact lists.
• Produce and distribute correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Provide information to staff by answering questions and requests.
• Research, create and update presentations as needed.
• Write letters and emails on behalf of leadership and executive team.
• Book conference rooms and conference calls via Microsoft Teams or preferred method.
• Assist with travel arrangements for leadership including itineraries, hotel, flight, etc.
• Fulfill and pickup as needed lunch and/or catering orders.
• Handle sensitive information in a confidential manner.
• Reply to e-mail, telephone and face to face enquires in a courteous, professional, and timely, manner.
• Resolve any logistical administrative problems.
• Monitor office for order and cleanliness; report any building maintenance needs to Commercial Property Management.
• Manage team member meetings as needed.
• Maintain office inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Work in an organized manner, prioritizing and handling multiple tasks as required.
• Assist Recruitment and confirm interview itineraries and conference room availability.
• Perform duties as assigned that assist with Human Resources activities and events.
• Use Marketing Store to order Webbmason products (envelopes, name badges, business cards, etc.).
• Pay close attention to detail, work under pressure and meet deadlines.
• Perform other duties as assigned.

Education/Experience Requirements:

• Associate's degree (A. A.) or equivalent from two-year college or technical school and three to five years related experience in a high level administrative position that required confidentiality and composure. Must be proficient in Microsoft Office and a have ability to quickly learn any specific departmental software that may be required. Must be extremely organized and flexible to adjust to multiple task requests and changing priorities. Proven experience as a self-starter who can work with little direction.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Questions? Contact us at recruitment@thevillageshealth.com