Administrative Assistant in the Division of Endocrinology, Diabetes and Metabolism within the Department of Internal Medicine; performs a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

Minimum Education Required:
Per Classified Civil Svc Specs or equivalent combination of education and experience required.

Required Qualifications:
Per CCS Specifications. Six months experience (600 hrs training) using computers to generate a variety of materials ranging from basic to complex; six months experience (600 hrs course work) in office practices and procedures; six months experience (600 hrs course work) in customer service. Requires successful completion of a background check; qualified candidates may be asked to complete a pre-employment physical, including a drug screen.

Regular 40 First Shift


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