Administrative Assistant Job at Regional School Unit 24
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Ability to multitask in a fast paced environment.
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Assist visitors in the office, including students, teachers, and others.
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Answer telephone calls, and provide information and assistance to callers.
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Monitor school surveillance cameras and control access to our building.
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Respond to inquiries from students, faculty, and staff, providing information, facilitating communication among parties and/or providing direction.
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Welcome new students and families into our building and assist them, as needed.
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Assist school administration with attendance reporting.
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Assist in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
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Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
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Assist in maintaining and ordering inventories of supplies and materials for the purpose of ensuring items' availability.
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Distribute incoming mail appropriately; send outgoing mail.
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Evaluate situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
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Prepares, copies and distributes notices, memoranda or other correspondence for community, students, and staff.
- Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning.
- Uses standard office equipment such as personal computer, multi-line telephone, copy/scan machine, fax machine.
- Limited travel to and from meetings, the Post Office, etc... may be required. Mileage is reimbursed at the approved district rate.
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Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, Quickbooks, the Internet, Outlook, electronic mail).
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Ability to problem solve job-related issues.
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Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
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Ability to welcome and work with diverse groups of individuals.
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Ability to remain calm in a busy, shared work space.
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Ability to process paperwork accurately according to standardized procedures.
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Ability to maintain confidentiality of information regarding students, employees and others.
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Organizational and time management skills.
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Knowledge of office management procedures.
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Ability to describe problems and work orally or in writing to the supervisor as required.
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Ability to carry out instructions furnished in written or oral form.
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Ability to add, subtract, multiply and divide, and perform arithmetic operations.
JobID: 432
Position Type:
Secretarial/Clerical/Administrative Secretary
Secretarial/Clerical/Administrative Secretary
Date Posted:
4/11/2023
4/11/2023
Location:
Charles M. Sumner Learning Campus
Charles M. Sumner Learning Campus
Charles M. Sumner Learning Campus is located in beautiful Sullivan, Maine. Our amazing brand new campus is located approximately 15 minutes east of Ellsworth, the county seat of Hancock County, and 40 miles east from Bangor. In addition, we are just a short drive to Bar Harbor and the beautiful Acadia National Park. Charles M. Sumner Learning Campus is home to both Sumner Middle School and Sumner Memorial High School. Our total student population is approximately 480 students in grades 6 through 12.
We are seeking a full-time administrative assistant, who will work directly with our administrative team in the main office, as well as support the rest of our Tiger team. This position will begin on/or shortly after July 1, 2023 and offers some unique opportunities such as cellphone reimbursement and flexible summer hours. In addition to a great sense of humor, we are looking for someone who has the ability to meet the requirements below:
Essential Functions
Note:
The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Additional Duties
Note:
The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment
Travel Requirements
Knowledge, Skills and Abilities
FLSA Status: Non-exempt
A current MDOE Criminal History Records Check is required. Pay is based upon experience and level of education. Comprehensive benefit package which includes health, dental, and vision insurance, pension and 403(b) plans, flexible spending accounts for medical and daycare expenses, direct deposit, and much more. Questions can be directly to Mr. Jackson Green (jgreen@rsu24.org), Principal of the Charles M. Sumner Learning Campus and/or Mrs. Chris Alvarado (calvarado@rsu24.org), RSU24 Director of Human Resources.
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