Administrative Assistant Job at Regal Staffing
Regal Professional Services is currently hiring an Admin Assistant in the Austin, TX area.
If you would like to apply or have any questions, please call (469) 444-5493 and ask for Esther
Job Description: The Administrative Assistant in operations/accounting will perform a wide variety of operational administrative tasks and clerical duties including the preparation and maintenance of an organized filing system of paper and electronic documents.
Responsibilities:
- Reconcile credit card statements and bank reconciliations in a provided, standard format
- Prepare internal/external reconciliation documents for supplies and inventory while also restocking supplies
- Assist in monthly invoice preparation
- Monthly data entry in QuickBooks
- Receive and sort daily mail, post client payments, and scan/enter data in the server
- Coordinate communications, including taking calls, responding to emails, and interfacing with customers
- Communicate findings internally with staff and supervisors
- Uphold a strict level of confidentiality and professionalism with staff and clients
- Answer and route client calls, green clients, vendors, and visitors
Requirements:
- Minimum 3 years of experience in a bank, other financial institution, or government accounting office
- Strong organizational skills and ability to manage complex filing systems
- Prioritize and attend multiple projects with distinct characteristics daily
- Take direction from multiple sources, work independently and as a team, clearly communicate findings, and follow through with project completion
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), QuickBooks Desktop, and Adobe Acrobat
- Excellent written and verbal communication skills
- Basic accounting and financial analysis skills
Preferred Requirements:
- Bachelor’s Degree or equivalent experience
- Minimum 5 years in an administrative assistant role
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