Administrative Assistant Job at NOV Inc.
Primary Responsibilities:
- Perform general office duties to include but not limited to answering phones, copying, scanning, mailing and uploading.
- Perform clerical tasks in an accurate and timely fashion according to quality and department standards
- Process incoming/outgoing mail
- Create/maintain filing systems, both electronic and physical
- Assist with accounts payable as necessary, including but not limited to creating purchase orders, and interacting with suppliers while following Quality procedures for auditing purposes
- Assist with billing documents, verifying information is accurate and prepare for invoicing; maintain invoice logs; maintain documentation for billing including scanning and uploading
- Assist with HSE related clerical functions as needed.
- Assist with credit department to have new customers set up
- Assist with vendor management group when setting up new supplier accounts or updating existing supplier account information
- All other duties as assigned
Education & Experience Qualifications
- 3 years of previous administrative work
- High School diploma or equivalent
- Proficient with Microsoft Office Suite including Excel and Word
Job Requirements
- Interact with personnel in other departments as well as external guests, vendors and contractors.
- Perform other work related tasks as assigned
- Comply with all NOV Company and HSE policies and procedures
- Must be dependable
- Must be self-motivated and detail oriented
- Must be able to work independently or as a team member
- Although uncommon, may be required to work extended hours through week, or possible weekend due to company needs.
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