Completes a variety of clerical and administrative duties to support line and/or staff management and in some cases a team of professional staff to allow focus management on department goals and objectives.

WORKING RELATIONSHIPS:

Accountable and Reports to: Warehouse Operations Manager

PRIMARY JOB FUNCTIONS:

• Answer routine mail and inquiries and follow up with others to ensure that information is coordinated.
• Maintain attendance records for all union associates; assess attendance points into PortMenu.
• Prepare attendance reports and forward to supervisors for discipline.
• Answer telephone calls, tactfully handle inquiries and transfer to appropriate party.
• Assembles and analyzes information, prepares reports, manuals, and agendas.
• Maintain vacation schedules for union and supervisory groups.
• Maintain inventory of all voice directed equipment. Send broken equipment in for repair.
• Schedule meetings and make meeting arrangements.
• Process, sort, file, and maintain department expense reports, invoices, receipts, contracts, and/or other internal department documents.
• Prepare letters, memos, presentations, and materials in final form from rough drafts that may contain technical terminology.
• Compile minor statistical data; may format in reports for management review.

SECONDARY JOB FUNCTIONS: (These are considered occasional in nature)

• Other duties assigned by management.

SKILLS AND ABILITIES REQUIRED TO PERFORM JOB:

• Work requires working knowledge of general office procedures.
• Previous experience using work processing software at a level to create and format letters, envelopes, labels, memoranda and tables, and to complete mail merge functions.
• Ability to accurately key 50 words per minute.
• May require math skills at level to complete one step calculations; i.e. addition, subtraction, multiplication, or division.
• Computer skills: word processing and/or spreadsheet.
• Previous experience using spreadsheet software to format the spreadsheet, format columns, move and copy data, create charts and graphs, and create one step math formulas.
• Capable of using PowerPoint software to create presentations including the addition of graphics, sounds, and animation, importing data, and re-configuring graphics.

WORKING CONDITIONS:

• Most work is performed in a temperature-controlled office environment.
• Incumbent may sit for long periods of time at desk or computer terminal.
• Incumbent may use calculators, keyboards, telephone, and other office equipment in the course of normal workday.
• Stooping, bending, twisting, and reaching may be required in completion of job duties.

EQUIPMENT USED TO PERFORM JOB:

Incumbent may use computers, keyboards, tablets, calculators, telephone, laminator and other office equipment in the course of normal workday.

CONTACTS:

Has daily contact with co-workers, suppliers/vendors and customers.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification; they are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of a person so classified.

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Holidays
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Melrose Park, IL 60160: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative Assistant: 2 years (Preferred)
• Microsoft Office: 2 years (Preferred)

Work Location: In person

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