DISTINGUISHING FEATURES OF THE CLASS:

The Administrative Assistant performs a variety of administrative support work to ensure smooth and efficient operation of the office; tasks include managing departmental programs, supervising secretarial and clerical staff.

ESSENTIAL FUNCTIONS:

· Monitor daily office operations; train, assign duties, evaluate, and discipline clerical staff in accordance to personnel policies and procedures; maintain confidential employee files; authorize timesheets and leave requests.

· Develop, maintain, and retrieve spreadsheets and/or databases necessary to prepare monthly, quarterly and annual reports.

· Review, edit, and revise correspondence, reports and proposals prepared by staff prior to submission to director; compose and finalize correspondence from director.

· Prepare budget forms and assist in overseeing department expenditures; maintain departmental records for payroll, equipment inventory, cuff account, travel, grant projects, and financial projection.

· Authorize vouchers and/or purchase orders; oversee the preparation of monthly billing; order supplies and equipment; solicit and review bids; and oversee maintenance of equipment.

· Serve as department liaison with other agencies/departments; may perform duties of acting director in their absence by attending staff, committee and/or Council meetings.

· Maintain calendar for director; schedule meetings; prepare travel arrangements; ensure director is provided with regular updates on compliance issues and contracts.

· Perform other related duties as assigned.

REQUIRED KNOWLEDGE, SKILL AND ABILITY:

· Considerable knowledge of office management procedures, business English, word processing, etc.

· Working knowledge of budgets and accounts payable/receivable procedures.

· Some knowledge of ordinances, practices, procedures, and terminology of governmental operations.

· Must be skilled in providing superior customer service for both internal and external customers.

· Ability to plan, supervise and coordinate work of others.

· Ability to coordinate the completion of multiple assignments.

· Ability to prepare, justify, and monitor a budget.

· Ability to establish and maintain effective working relationships with other employees, Community Officials and the public.

· Ability to perform all physical requirements of the position; agree to maintain a Drug-free workplace.

REQUIRED EDUCATION AND EXPERIENCE:

High School diploma or GED and a minimum of three (3) years full-time administrative support or closely related work experience to include a minimum of one (1) year supervisory experience.

(*_Internal Employees)*_

*As a condition of employment, supervisory experience may be supplemented based on the following terms: Must successfully complete the following courses within six (6) months from date of hire/transfer; Leadership, Management and Employment Law series offered through the Gila River Indian Community Leadership Learning Lab (L3).

ADDITIONAL REQUIREMENT:

· Background check may be required.

Job Type: Full-time

Pay: $38,709.60 - $48,387.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Sacaton, AZ 85147: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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