Dashiell is a leading national provider of technical services to the electric utility, power generation, industrial, renewable and energy industries. These services include planning and systems studies, design and engineering, maintenance and testing, project management, construction, and turnkey EPC projects. Built on 50 years of experience handling large scale complex projects; Dashiell is unique in that we are a turnkey Engineering, Construction, and Testing company that specializes in medium and high voltage electrical infrastructure. More information about Dashiell can be found at www.dashiell.com.

The Administrative Assistant is out of our Dallas area office, located at 1301 Solana Blvd, Westlake TX 76262.

Primary Function

Provide clerical support with minimal supervision as well as support services with regards to the operation of the document control system and document reproduction activities for the assigned engineering team.

Duties & Responsibilities

Employee may be called upon to perform any or all of the following functions:

• Prepare transmittal package to be distributed to clients which includes: typing transmittal letters, managing drawing lists, following up with reminders.
• Scanning and filing checklists and drawings.
• Use of the document management system that records the receipt of and submission of Dashiell drawings, vendor drawings and subcontractor drawings
• Track all vendor drawings and monitor status updates
• Track comments received and initiate reminders from internal engineers and external clients
• Responsible for monthly departmental credit card logs/expense reports; distribute to teams, compile and check validity of information submitted, collect backup documents
• Coordinate the scheduling and set up of in-house training seminars and meetings, including lunch arrangements for large groups and holiday events
• Coordinate new hire on boarding tasks
• Ability to wear multiple hats when needed supporting other departments
• Make travel arrangements as required and update travel calendar
• Perform engineering support tasks and general office duties such as answering the phone, accepting packages, sorting/distributing mail and ordering supplies
• Ability to lift 10lbs on a regular basis and up to 25lbs when necessary
• Ability to stand for long periods of time

Minimum Qualifications / Experience

High school diploma or equivalent. Associates or Bachelors in Business, Accounting or equivalent field is preferred. Two or more years of administrative support experience required; experience in an engineering firm is preferred.

Possess skills in the following areas:

• Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel)
• Previous experience with Meridian document control software preferred
• Take personal responsibility for the quality and accuracy of his/her work
• Demonstrated attention to detail to accurately complete tasks.
• Ability to define problems, collect data, establish facts and draw valid conclusions
• Proven communication skills, both oral and written, to convey thoughts, ideas, and facts to a diverse group of individuals including administrators, engineers, and senior management
• Ability to prioritize and work in a fast paced environment to meet all deadlines
• Ability to work effectively in a team based environment
• Flexibility for occasional overtime

Dashiell provides a competitive compensation and benefits package. The Company provides life insurance, accidental death and dismemberment insurance, long term disability insurance and an employee assistance plan at no cost to the employee. Benefit offerings also include a choice of traditional PPO or one of two HDHPs, with corresponding FSA or HSA, dental, vision, supplemental life insurance, short-term disability insurance, critical illness insurance, group accident insurance, hospital indemnity insurance, a 401K with immediate vesting, and more.


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