Location Address: Altamonte Springs, FL

Top Reasons To Work At AdventHealth Corporate

• Great benefits
• Immediate Health Insurance Coverage
• Career growth and advancement potential

Work Hours/Shift:

• Full-Time, Monday – Friday

You Will Be Responsible For:

• Maintains paper and electronic files of all correspondence, documents, reports, and other materials.
• Maintains and updates Outlook with current information, including distribution lists
• Responsible for the department’s daily mail pick-up and distribution, FedEx shipments and certified mail. Tracks all requests electronically to insure accurate delivery/completion.
• Maintains department inventory of office supplies and equipment, including purchase orders and check request
• Schedules and maintains director’s calendars
• Provides necessary logistics for meetings (internal and external) such as agenda, facilities and catering, accommodations, and technical equipment
• Organizes weekly/monthly conference calls for directors
• Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents
• Makes travel arrangements for assigned directors and coordinates schedule.
• Completes expense reports for directors in a timely manner. Ensures expense reports are copied and turned into accounting for processing.
• Directs incoming communications according to director’s schedule and priorities
• Deals discretely and appropriately with confidential information concerning Adventist Health System

What You Will Need:

EDUCATION AND EXPERIENCE REQUIRED:

• High school diploma or equivalent
• 2 years minimum experience in a secretarial role.

EDUCATION AND EXPERIENCE Preferred:

• Online expense reimbursement system such as concur

Job Summary:

The administrative assistant provides the support necessary for directors and department staff to meet the day-to-day functions of the department. The handling of confidential information is part of daily responsibilities. The administrative assistant enhances director’s effectiveness by providing director support; appointment scheduling; document preparation and distribution; travel planning and communication with leadership, outside callers and visitors; and special projects as assigned by leadership. Requires a high school diploma or equivalent and two years minimum in a secretarial role.