Administrative Assistant 3 – DOH7183 Job at State of Washington Dept. of Health
Description
This is a full-time, permanent Administrative Assistant 3 position.
Make a difference.
As an Administrative Assistant 3 in the Immunization Information System (IIS) section, you will provide high-level administrative and program support to the IIS Section Manager and section staff.
Responsibilities include, but are not limited to:
- Performing administrative duties delegated by the IIS Section Manager.
- Managing administrative operations for the Office of Immunization to ensure coordination and efficiency in administrative functions and compliance with regulations and procedures.
- Serving as the Records Retention Coordinator.
- Assisting with emergency response activities as assigned during a public health emergency.
The duty station for this position is in Tumwater, WA. Telework (mobile-work) is currently expected. When approved, the incumbent is expected to report to the duty station for work activities. Partial telecommuting may be an option subject to supervisory approval. It is anticipated that the incumbent would be expected to report to the Tumwater duty station for work activities 2 days monthly. This would need to be a conversation between the hiring supervisor and the incumbent.
Work that matters.
Public health promotes and protects the health of the people of the state of Washington, in the communities where they live, learn, work and play.
The agency realizes that our efforts to achieve more equitable health outcomes for the communities we serve begins with our ability to operationalize and institutionalize equity throughout our internal policies, systems, and practices.
This position supports these efforts by assisting staff in the administration and operations of programs to reduce vaccine preventable disease.
View Celebrating Public Health.
Join a great team and lead us into the future.
A cornerstone of public health work is to reduce morbidity and mortality from diseases that vaccines can prevent. The Office of Immunization is in the Division of Prevention and Community Health. The mission of this division is to enhance the health of communities through culturally sensitive programs that promote a healthy start, healthy choice, and access to services. The mission of the Office is to reduce and control vaccine preventable diseases and promote on-time immunizations and preventative health care.
About us.
The Department of Health (DOH) works with others to protect and improve the health of all people in Washington state. We are committed to our cornerstone values of
Equity, Innovation, and Engagement (EIE) to reenergize our commitment to health for all — creating policies and conditions so everyone can live their healthiest lives. We cannot embark on this journey alone. We must collaborate with communities, community-based organizations, local public health entities, governmental partners, health care providers and systems, the private sector, Tribal Nations, and many, many more. Infusing our agency’s values into how we transform our services, go about our activities, and strengthen our core work, is critical to the bright and robust future ahead.
Learn more about our Transformational Plan.
Why DOH? We offer….
- One of the most competitive benefits package in the nation that is designed to meet the needs of you and your family. Beyond the traditional benefits such as Health, Life Insurance, Retirement, and related benefits, we offer Flex Spending Accounts, Dependent Care Assistance, Deferred Compensation and so much more.
- A commitment to work/life balance by offering flexible schedules and telework options for many positions.
- A commitment to equity, diversity, and inclusion that fosters an inclusive environment.
- Employees earn between 14 and 25 days of paid vacation per year depending on the length of employment.
- A wellness program that offers education, access to healthy food, and fitness classes.
- An Infant at Work Program based on the long-term health values of breastfeeding newborns and infant-parent bonding.
- Employee resource groups that provide forums for employees to gather and share ideas about matters that affect their personal and professional lives and support career development.
- DOH is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service for more details.
Our Ideal Candidate.
Has a driving passion for the work, brings humility to their job and interactions, and understands how their actions affect others. They see the needs and objectives of others and take them into account while achieving their objectives, and they adapt their approach and expectations accordingly. They demonstrate resilience and outward behaviors even when confronted with others who are not open or collaborative.
Required Qualifications
Note: Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.
- Three (3) or more years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
- Experience using MS Word to create, format, and edit tables, columns, and charts; import data and sort tables; insert and format sections; and create headers and footers.
- Experience using MS Excel to create and manipulate large or complex spreadsheets; use complex mathematical formulas to calculate data and link worksheets; import data from other sources, filter lists; and create and format charts and graphs.
- Experience using MS Outlook to compose, send, and respond to email, and to coordinate schedules and schedule meetings.
- Basic understanding of virtual conference tools such as Microsoft Teams or Zoom.
Required Competencies:
- Communication: Demonstrates ability to effectively give and receive information both orally and in writing to diverse audiences.
- Cultural Competency: Ability to interact with diverse customers and stakeholders demonstrating cultural, ethnic, and gender sensitivity and competence.
- Customer Service Orientation: Consistently demonstrates to customers an interest in them and in solving their problems.
- Interpersonal Skills: Adapts to and works effectively with a variety of situations and people.
- Quality Improvement: Experience applying quality improvement tools to improve efficiency, accuracy, and overall quality.
Desired Qualifications
- Experience working in an infectious/communicable disease public health program.
- A bachelor’s degree or higher in public health, health care administration, public or business administration, or allied field.
Application Process
Intrigued? Click "Apply" to submit your detailed application profile along with the following:
A cover letter (without any personal pictures), describing how you meet the qualifications and why you are interested in this position.- A current resume (without any personal pictures).
- Three (3) or more professional references, to be listed in your profile under the references section which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.
Important Note: Do not attach any documents that include photos, letters of recommendation, or documents that in private information (social security number, year of birth, transcripts, etc.).
Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and year of birth.
The Washington State Department of Health (DOH) is an equal opportunity employer. DOH strives to create a working environment that is inclusive and respectful. We prohibit discrimination based on race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability.
Union Representation
This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Conditions of Employment/Working Conditions
All employees engaging in work for the Department of Health must be fully vaccinated against COVID-19 before their hire date. The Office of Human Resources will verify proof of vaccination after an employment offer has been extended.
Please reach out to Human Resources at HR@doh.wa.gov if you need information on a medical or religious accommodation.
With or without an accommodation, I am willing and able to:
Work Monday – Friday, from 8 a.m. – 5 p.m., but willing to adjust the work-schedule to meet business needs, which may include evenings and weekends. A flexible work schedule will be considered upon request and supervisor approval.
- Occasionally travel, as needed, either alone or with another person, overnight, for several days, in and/or out of state.
- Legally operate a state- or privately-owned vehicle OR provide alternative transportation while on state business.
- Move objects and materials weighing as much as 25 pounds.
- Participate in emergency response exercises and emergency events/high-priority assignments, as assigned.
If you have questions, need alternative formats or other assistance please contact Danielle Dahm at (360) 485-2562, Danielle.Dahm@doh.wa.gov, or TDD Relay at 1-800-833-6384 or 7-1-1. Technical support is provided by NEOGOV, 855-524-5627 (can’t log in, password or email issues, error messages).
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Supplemental Information
This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Only applicants who follow the directions and complete the Application Process in-full will have their responses reviewed for consideration.
Education and experience selected, listed and/or detailed in the Supplemental Questions must be verifiable on the detailed applicant profile submitted.
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