Job Summary:

The Administrative Analyst Specialist will be dedicated to the analysis of data for Academic Success and Undergraduate Advising (ASUA), advising and academic testing for the campus community. In addition, the incumbent will administer all gateway and make-up tests. There has been a growing need for both services since we returned from working remotely.

Major duties and responsibilities

Program Administration

• Oversees all aspects of make-up and gateway test programming.
• Research, design and implement various systems to support academic testing operations.
• Testing schedule consists of some Saturdays, as well as evening exams.
• Provides logistical planning for exams, ensures heating/air, technology and space requirements are sufficient to meet the needs of the program.
• Ensures protocols for testing are being strictly adhered to before, during, and after exam administration.
• Consults with various on-campus departments regarding all testing services on campus.
• Develops testing schedule, after analyzing campus needs, results from previous years, changes required by new Executive Orders from the CO and needs from other campus units.
• Responsible for creation of training and resource support programs for students and faculty, including workshops, fliers, and training materials and modules.
• Learn, interpret, and apply a wide variety of policies and procedures relating to and impacting academic testing.

Data Analysis

• Oversee various databases, including, but not limited to undeclared, super senior, probation, 4-year/2year pledge and basic skills. Enter Academic Contracts and academic plans for 4-year/2-year pledge into the databases.
• Run queries/reports for advisors/coordinators of Advising and Academic Services.
• Update Peoplesoft including academic standing and service indicators. Notify students of their academic standing or service indicators they may have.
• Develop on-line modules for various programs in AAS.
• Performance of a variety of administrative, technical, and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit under general supervision. Work activities relate primarily to operations and procedures.
• Work is usually limited to immediate organizational unit but may coordinate projects within or with other units. Assignments require handling of multiple work priorities and accountability for own work results.
• Assignments regularly require the use of independent judgment to make decisions, interpret, and apply a wide range of policies and procedures related to the program area and/or administrative specialties. Standard procedures and practices are followed.
• A wide range of administrative problems related to day-to-day work unit and program operations will require solutions. Precedents may often be relied on to determine appropriate solutions.
• Typically, the work requires limited innovation, but some ingenuity may be used to meet new needs.
• The work focuses primarily on own work assignments and projects, rather than lead work direction.
• Duties may include overseeing clerical operations and providing lead direction to support staff.

Design, Plan and Committee

• Contributes to the completion of broader and more complex organizational and programmatic projects or goals.
• Conducts outreach to faculty to develop and maintain faculty partnerships.
• Analyzes and addresses problems through the interpretation and application of theories and principles to devlop and recommend alternatives.
• Serves on a variery of on- and off-campus committees as it relates to academic testing.
• Represents the work unit on key projects within CSUSB and within the CSU system.
• Provides test planning, logistics, protocol, and execution expertise to other on-campus units for exam administration that will yield data the university can use to improve student outcomes.
• Represents CSUSB at conferences and campus events.
• Plans and develops marketing and branding efforts geared towards internal and external campus partners.

Evaluation

• Assists AVP for Academic Success and Undergraduate Advising with test data analysis.
• Compiles, analyzes and interprets monthly, term and annual testing data to inform future programming.
• Makes recommendations to university officials regarding the effectiveness of both make-up and gateway testing.
• Evaluates current testing policies to ensure equity-minded practices and determine efficiency and effectiveness of such procedures.
• Ensures compliance and alignment with the mission and standards of both make-up and gateway testing.
• Designs most office publications related to testing to explain and interpret CSU and university policies regarding testing issues and to facilitate student participation in testing programs.
• These publications include: contributions to the campus bulletin, creation of test fliers, forms, online registration, appointment cards, posters, signs, recruitment emails, and letters as well as all electronic materials posted by Academic Scheduling.
• Responsible for creation of training programs for new test proctors, including recruitment materials, applications, training materials and modules.

Minimum Qualifications: Required Education and Experience

• Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Two years of related experience.

Required Qualifications

• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
• Working knowledge of operational and fiscal analysis and techniques.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications.
• Ability to anticipate problems and address them proactively.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
• Ability to train others on new skills and procedures and provide lead work direction.

Compensation and Benefits:

Anticipated Hiring Range: $5287 per month

Classification Salary Range: $4170 - $7545 per month

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Exempt/Probationary

Schedule: Monday – Friday 8:00am – 5:00pm. Testing schedule consists of some Saturdays, as well as evening exams.

This is an 'On-Campus Only' Recruitment. Qualified applicants must be current employees of CSUSB.

The application deadline is March 22, 2023.

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at

COVID-19 Vaccination

CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at jeanne.durr@csusb.edu

Smoking

CSUSB is a smoke and tobacco-free campus.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: