Accounts Receivable and Purchasing Specialist

Department - Business Office Reports to - Controller

Job Type – Year-round/Full-time Supervises – N/A

FLSA – Non-Exempt

Our Mission

Every student. Every mind. Every heart. Known. Inspired. Challenged.

Our Vision

A compassionate community of diverse learners empowered and determined to reach their unique potential and positively impact the world.

Our School

Brownell Talbot, founded in 1863, is a Nebraska state-approved preschool through grade 12 school. We are a member of the National Association of Independent Schools (NAIS) and the Independent Schools Association of the Central States (ISACS) and are accredited by AdvancED. Brownell Talbot is an exciting environment for professionals who like to be part of a supportive team of dedicated individuals who thrive on the challenges and rewards of working with an active community. Brownell Talbot fosters an educational environment that is inclusive and accepting of diverse individuals and viewpoints.

Position Description

The Accounts Receivable and Purchasing Specialist is responsible for managing student billing, facilitating collections of student accounts, processing tuition and donation payments, coding and inputting transactions in Quickbooks, and supporting the school’s purchasing functions.

Desired Attributes and Qualities

Brownell Talbot College Preparatory School is looking for someone who acts as a model of integrity and delivers quality personalized service; understands and maintains professional boundaries between students, teachers, and staff; respects confidentiality; has a sense of humor and broad perspective; exercises patience; and has the ability to work well under pressure. The successful candidate is able to work independently but is a team player, is highly motivated and organized, and is an effective problem solver who works diplomatically and collaboratively with different constituents.

Key Duties and Responsibilities

• Handle all aspects of student billing and revenue tracking.
• Monitor accounts receivable balances and communicate with families as necessary to facilitate timely collection/settlement of student accounts.
• Record and reconcile all cash receipts maintaining proper documentation and journal entries.
• Collaborate with the Advancement Team to record and reconcile pledges, payments, and charitable giving from all constituents.
• Provide program support including sourcing/procurement of supplies, copier equipment maintenance, and utilization of Title II/IV funding sources.
• Assist with preparations for the annual audit and preparing/monitoring school budgets.
• Knowledge of Business Office daily processes to back-up or support other functions (accounts payable, dining cashier, credit card, filing, packages).

Qualifications

• 3+ years of accounts receivable or equivalent work experience required.
• Proficiency with Quickbooks 2020 (2 years experience required, 3+ years preferred).
• Bachelor’s degree in accounting, business administration, or equivalent and basic understanding of nonprofit accounting preferred.
• Proficiency with technology, including copier equipment, accounting software, and Microsoft Office, especially Microsoft Excel.
• Effective communication ability, analytical skills, and attention to detail.
• Ability to prioritize and manage multiple projects to meet deadlines.
• Prior experience with G-Suite applications preferred.

Application process: Interested candidates are invited to visit brownell.edu/careers to obtain an application. Please submit the completed application, resume, and cover letter.

**Brownell Talbot College Preparatory School does not discriminate on the basis of race, color, religion, gender, gender identity, age, disability, marital status, sexual orientation or based on any other status protected under local, state, and federal law, in admission or access to, or treatment of employment or educational programs and activities.**

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid sick time
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Omaha, NE 68132: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 3 years (Required)
• QuickBooks: 2 years (Required)

Work Location: One location

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