Accounting Technician Job at University of Texas at Austin
Job Posting Title:
Accounting Technician
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Hiring Department:
University Housing and Dining
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Non-Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
BENEFITS: UT Austin offers a competitive benefits package that includes:
- 100% employer-paid basic medical coverage
- Retirement contributions
- Paid vacation, sick time, and holidays
- This position offers a hybrid work schedule
Please visit our Human Resources (HR) website at
https://hr.utexas.edu/
to learn more about the total benefits offered when you join our team!
The Division of Student Affairs supports all members of the university community through our mission of developing programs and services that allow everyone to thrive and contribute to the dedicated excellence at the core of our institutional mission. We model diversity and inclusion by providing open, welcoming and inclusive environments in which to work, live, and learn.
Purpose
Responsible for University Housing and Dining (UHD) customer account billing and meal plan management, requiring the use of initiative, judgment, and coordination with internal and external entities. Will use various systems for the purpose of researching customer accounts, resolving billing issues, and processing accounting transactions.
Responsibilities
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STUDENT ACCOUNT MANAGEMENT – Assist with processing student billing of housing, dining, related fees, and collections. Efficiently navigate between multiple systems to resolve complex billing issues from students, parents, staff, and other departments. Remain proficient in explaining housing and dining bills, as well as assisting in the maintenance of billing, rates, and associated processes for all UHD student housing options. Additional duties as assigned.
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BEVO PAY / MEAL PLAN MANAGEMENT - Act as a customer point of contact for Bevo Pay and student account services. Process payments and refunds from various sources. Activate and maintain meal plans using DEFINE and CSGold. Reconcile and audit deposits for Dine In Dollars, Bevo Pay, and various stored value plans within the accounting systems.
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EXTERNAL CUSTOMER BILLING – Assist with processing the billing for athletics, catering, events, conferences, and guest housing. Provide consistent, timely, and reliable responses to internal/external client inquiries via email or other methods of communication, regarding any questions, issues, or concerns related to UHD Accounts Receivable.
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ACCOUNTING – Assist with processing *DEFINE vouchers including, but not limited to, interdepartmental transfers, deposits, payments, and corrections. Ensure all transactions are properly reconciled and coded before posting to the general ledger.
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SUPPORT - Attend meetings and provide support for UHD Accounts Receivable, Accounts Payable, and Finance. Maintain documented procedures on related processes and assist with administrative tasks.
Required Qualifications
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High School diploma or GED and some college in Accounting or Bookkeeping
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4 years of experience in Governmental or commercial accounting at a level comparable to that of an Accounting Clerk III
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Fully skilled in the operation of a ten-key adding machine and calculator
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
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1 or more years of experience working in a university setting
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5 or more years of experience in governmental or commercial accounting
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2 or more years of customer service experience
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Excellent written and interpersonal skills
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Experience with Microsoft Office (Excel, Word, and Outlook)
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Accuracy and attention to detail
Salary Range
$43,000 + depending on qualifications
Working Conditions
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May work around standard office conditions
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Repetitive use of keyboard at a workstation
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Use of manual dexterity
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Climbing stairs
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Lifting and moving
Work Shift
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Monday - Friday 7:30AM - 4:30PM. Hours and days may vary depending on business needs.
Required Materials
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Resume/CV
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3 work references with their contact information; at least one reference should be from a supervisor
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Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an
equal opportunity/affirmative action employer
, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original
documents
to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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E-Verify Poster (English)[PDF]
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E-Verify Poster (Spanish)[PDF]
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Right To Work Poster (English)[PDF]
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Right To Work Poster (Spanish)[PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in
HOP-3031
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The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may
access the most recent report here
or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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