Academic Administrative Assistant II Job at Missouri State University
The Academic Administrative Assistant II assists the Department Head of an academic teaching department with the department’s administrative activities and coordinates various administrative processes and projects in the department. The Academic Administrative Assistant II is generally the primary or lead administrative support position in an academic teaching department. This position provides the full-range of administrative support activities for an academic teaching department. The Academic Administrative Assistant II may assign and/or monitor the work of an Administrative Assistant I, student workers, or Graduate Assistants.
Description of Primary Duties
This person will serve as an administrative assistant to the Department Head, support PAS faculty, and work collaboratively with additional department staff. Additional duties will include,
Pursuit of professional development/ training (in-person or virtual).
Provide daily administrative front desk coverage by answering phones and assisting department visitors,
When requested by the Department Head, assist the Department’s Coordinator, Informatics and Clinical Education (staff) and Director of Clinical Education (faculty) to help maintain accreditation related data bases (i.e., list of new sites / new preceptors).
Manage the administrative business aspect (e.g., budget, travel, purchasing requests, PAF, equipment, office supplies, memberships, student related expenses) for the department in accordance with university policy and procedures.
Support faculty requests for travel, purchases, copying, etc. and communicate institution policy and processes to faculty.
Attend department meetings (regular & retreats) and provide timely minutes. Active participation in such meetings is encouraged.
When requested by the department head, assist the Coordinator, Informatics and Clinical Education (staff) in updating expired or new clinical preceptor board certification and license data.
Regularly attend the college admin staff meetings and training sessions
Perform updates on the departmental web page, social media pages and assisting with recruitment materials.
Assist faculty in building course schedules, assigning advisors, and entering departmental overrides.
Minimum Acceptable Qualifications
Pursuit of professional development/ training (in-person or virtual).
Provide daily administrative front desk coverage by answering phones and assisting department visitors,
When requested by the Department Head, assist the Department’s Coordinator, Informatics and Clinical Education (staff) and Director of Clinical Education (faculty) to help maintain accreditation related data bases (i.e., list of new sites / new preceptors).
Manage the administrative business aspect (e.g., budget, travel, purchasing requests, PAF, equipment, office supplies, memberships, student related expenses) for the department in accordance with university policy and procedures.
Support faculty requests for travel, purchases, copying, etc. and communicate institution policy and processes to faculty.
Attend department meetings (regular & retreats) and provide timely minutes. Active participation in such meetings is encouraged.
When requested by the department head, assist the Coordinator, Informatics and Clinical Education (staff) in updating expired or new clinical preceptor board certification and license data.
Regularly attend the college admin staff meetings and training sessions
Perform updates on the departmental web page, social media pages and assisting with recruitment materials.
Assist faculty in building course schedules, assigning advisors, and entering departmental overrides.
Education/Experience: A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required.
Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.
Additional Qualifications Link to Job Description http://www.missouristate.edu/human/jobdescriptions/50843.htm Open Date 02/13/2023 Close Date (If Close Date is blank then the posting is considered open until filled) Special Instructions to Applicants
Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.
First date of consideration is February 27, 2023, and review of applications will continue until the position is filled.
If you are meeting minimum qualifications fully or partially with education, please attach your unofficial transcripts in the applicant documents section of the application. Official transcripts required at time of hire (if applicable).
If you are meeting minimum qualifications fully or partially with education, please attach your unofficial transcripts in the applicant documents section of the application. Official transcripts required at time of hire (if applicable).
Please Note :
blog.nvalabs.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blog.nvalabs.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.